Fictional worked example · Reusable template

Issue a loan camera kit

Review date: November 6, 2026

WI-LOAN-01 · Draft 0.1 · Approval pending trial and approval.

01

Match the reservation

Expected result Borrower name, collection date, and kit ID match the issue record.

If the result is wrong If any detail differs, stop and ask the equipment coordinator.

02

Check visible contents

Expected result Camera body, lens, battery, charger, and carry case are present.

If the result is wrong Keep an incomplete kit at the desk. Record the missing item; do not substitute.

03

Record visible condition

Expected result Record the observed issue or No visible issue noted.

If the result is wrong Ask the coordinator if uncertain. This is not a functional inspection.

04

Confirm the return arrangement

Expected result Borrower confirms the return date and location; both are recorded.

If the result is wrong Request coordinator approval before changing a date.

05

Complete the handoff record

Expected result Actual issue date, kit ID, borrower confirmation, and issuer are recorded.

If the result is wrong Finish missing required fields before the kit leaves the desk.