The companion presents a complete 30-minute fictional briefing, shows Q1 with the program role and Q2 with operations, and builds an unsent follow-up draft. Supplying a source reference marks it for review but does not mark a response delivered. Routing, verified answering and delivery remain separate.
Define the speaker roles and supplied fact
P1 is the program lead, responsible for program scope. P2 is the operations speaker, responsible for confirmed operational details. A moderator introduces them, controls the question handoff and closes the formal briefing.
The supplied fictional fact F1 is only that an opening workshop is planned. Its real date, address, entrance instruction and approved activity details are not supplied. Keep those confirmation fields open instead of turning the workshop plan into an invitation with invented logistics.
The University of Kansas Community Tool Box describes moderator introductions and question routing and advises speakers to acknowledge unknown answers rather than invent evidence. For this briefing, use those principles to route each question to the speaker who can verify its answer.
Keep the full briefing inside 30 minutes
| Minutes | Block | Lead | Prepared purpose |
|---|---|---|---|
| 0–3 | Welcome and scope | Moderator | Introduce P1/P2 and identify confirmed versus pending details |
| 3–9 | Program statement | P1 | Present only approved program material |
| 9–14 | Operations statement | P2 | Present only verified logistics; retain gaps |
| 14–27 | Moderated questions | Moderator with P1/P2 | Route questions and log unanswered items |
| 27–30 | Closing | Moderator | Read back unresolved items and next confirmation work |
The blocks total 3 + 6 + 5 + 13 + 3 = 30. The statement blocks include their handoff; they do not add an extra introduction after the scheduled time. These are original planning allocations, not a rule that every event or speaker must use them.
With thirteen minutes for questions, the moderator may need to carry an unanswered item into follow-up. Near closing, read back the question and the role that needs to check it. For Q2, that means operations must obtain the venue instruction before anyone names an entrance.
Prepare a cue that names the evidence boundary
For Q1, “What activities are planned?”, the moderator routes to P1 and identifies the approved program brief as the needed answer source. Because the brief's activity details are not supplied here, the actual answer remains blank.
For Q2, “Which entrance should guests use?”, route to P2. A useful prepared cue is: “That venue instruction is not confirmed in our current brief. We will record the question for operations review.”
Practice that wording with the operations speaker. It acknowledges the gap while leaving time to obtain the venue instruction.
Distinguish routing from answering
| Question ID | Topic | Proposed route | Needed evidence | Current preparation status |
|---|---|---|---|---|
| Q1 | Workshop activities | P1 | Approved program brief and answer reference | Source/details pending; actual response blank |
| Q2 | Guest entrance | P2 | Verified venue instruction | Unanswered; actual response blank |
P2 identifies the operations role, not a person who has accepted the work. Before the real event, agree who will obtain the venue instruction and who will approve the response. Keep the approved answer with its source so the moderator can use the same wording.
If a verified venue instruction later arrives, attach its source and version, draft a bounded answer and leave delivery status pending until a real authorized communication occurs. Do not mark Q2 answered simply because the source field is now populated.
Rehearse the unanswered question
Select Q2 to show P2 operations and the missing venue instruction. Enter a verified-source reference only when one is supplied, then press Prepare unsent follow-up. Without a source the draft asks operations to obtain venue-approved guidance. With a reference it asks the reviewer to inspect that record before approving an answer. Neither version names an entrance automatically or promises a deadline.
Select Q1 to inspect a different gap: the program brief’s actual activity details are absent. Open questions reports two unresolved questions and zero delivered responses; the two question buttons stay available. Closing the formal briefing does not close its questions. After rehearsal, confirm the follow-up person and approved wording before responding to the reporter.
Copy this prompt
Create a moderator's agenda and question-routing page for a fictional thirty-minute community-studio briefing. The only supplied fact is that an opening workshop is planned. Its date, address, entrance instruction and actual activities are not confirmed.
Show the schedule clearly: welcome from minute 0 to 3, program statement from 3 to 9, operations statement from 9 to 14, moderated questions from 14 to 27, and closing from 27 to 30. P1 is the program lead; P2 is the operations speaker. The moderator introduces them, routes questions and closes the briefing.
Add two question buttons. Q1 asks "What activities are planned?" Route it to P1 and identify the approved program brief as the needed source. Q2 asks "Which entrance should guests use?" Route it to P2 and identify a verified venue entrance instruction as the missing source. Selecting a question shows a prepared moderator cue acknowledging the gap without inventing an answer.
Provide an optional verified-source reference field and Prepare unsent follow-up. With no reference, the draft states the question, proposed reviewer and source to obtain. With a reference, it asks the reviewer to inspect that material before approving the wording. Entered text must not automatically supply an entrance or mark a response delivered. Changing questions clears the field and old draft.
Open questions reports two open questions and zero delivered responses, keeping both question choices available. Reset returns to Q1 with blank follow-up fields. Return one self-contained HTML file with a readable timeline, prominent question cue and spacious controls for rehearsal.
Rehearse Q2 before the briefing
Select the entrance question and practice the cue without adding a plausible entrance name. Prepare the follow-up with the venue instruction still missing, then agree who will obtain it. NOS can render the HTML cue sheet for this moderator rehearsal. Once the instruction is verified, review the proposed wording with operations before giving the answer.