For a weekly handover, start with a reminder to review your notes. That small task lets you check timing without authorizing messages to colleagues or changes to a work system.
Define one action for each run
On the web, scheduled tasks are available when enabled for your workspace. You can create them from Chat or Work and review runs in Scheduled. Web tasks can use accessible uploaded context and connected tools, but cannot directly work inside a folder on your computer. OpenAI's scheduled-task documentation
This original example schedules a personal review prompt:
Create a recurring task every Friday at 3:00 PM America/New_York.
Remind me to review the weekly handover before I send it.
Each reminder should ask me to check unresolved actions, named owners,
and dates. Do not contact colleagues, send messages, or change files.
Use a standalone scheduled task. Show me the saved schedule.
The named time zone removes a practical ambiguity. Replace it with the zone you actually intend, especially when you travel or work with a team elsewhere.
Inspect the saved schedule before waiting for an alert
Open Scheduled and find the task by its title. Check the recurrence, the displayed time and time zone, and whether the task is active. Read the saved instructions too: the time can be correct while the requested action is too broad.
For the Friday example, the desired result is a prompt to review the handover. It should not claim that it has inspected a file you never supplied. A reminder to do your own review needs much less context than a task that reviews the document for you.
If the schedule is wrong, request a specific change:
Change the weekly handover reminder to Friday at 3:00 PM
America/Chicago. Keep its review checklist and no-sending boundary.
Show the updated schedule so I can check it.
Reopen the saved task after the change. Check the zone as well as the clock time; “3 PM” alone does not tell you whether the correction worked.
Distinguish a task run from a notification
When the scheduled time passes, inspect Scheduled for the run and its result. If a run exists but you did not see an alert, investigate the notification controls available in your account, browser, or device. If no run appears, start with the saved schedule and task status.
Do not keep creating duplicate reminders to diagnose a missing notification. First identify which stage is missing: a saved task, an actual run, or an alert reaching your device.
For a task that must read a document, test the request manually with that document before scheduling it. OpenAI recommends a manual test and reviewing the first few scheduled outputs. Test scheduled tasks
Choose whether future runs need the same conversation
A standalone task uses its saved prompt for independent runs. A task scheduled inside a chat returns to that conversation's existing context. Scheduled tasks and chat context
Use the simpler standalone reminder when the work is “ask me to review the handover.” If the task must continue an ongoing review with related files and decisions, organize that context in a project and make the required source material available. A recurring schedule does not make an unavailable local file accessible.
Stop an obsolete reminder
When the handover moves to a different process, ask ChatGPT to pause or remove the named task, then inspect its saved status in Scheduled. If you only want to change the timing, update that task instead of leaving the old one active.
Keep the schedule tied to a real commitment. A useful recurring task produces the action you still need at the time you actually intend.