The four-term snapshot identifies one approved term with a known empty link list, one expired term still linked, and one term with unknown relationships. Filters change visible rows while the full-snapshot counts remain labeled.
Use the worked example
Choose Approved without links to inspect T2, then Expired in use for T3. Unknown relationships shows T4 without assigning it zero assets. The filtered table keeps each term’s status, definition status, relationship state, and supplied asset IDs visible so you can identify the next question for its steward.
Keep the decision attached to its evidence
The example contains four terms: T1 Active learner, T2 Completed module, T3 Legacy participant, and T4 Attendance. T1 and T2 are Approved, T3 is Expired, and T4 is Draft. These are supplied teaching records. When applying the same comparison to a real export, keep its extraction date and scope with the source records; this page has no editable snapshot-date field.
T1 and T2 have “Supplied” definition status. T3 says “Not supplied,” which does not establish whether its definition exists elsewhere. T4 explicitly says “Missing.” These labels distinguish what the snapshot tells you; “Supplied” alone does not prove that a definition’s wording or approval has been independently checked.
Microsoft's Classic Glossary Report guidance describes approved terms without assets, expired terms with assets, term status and incomplete information. This original example adopts the review relationships, not its portal interface, permissions, score or exact calculation behavior. No Purview account or dataset has been inspected.
T4 is not an unlinked term merely because its field is absent. It belongs in the unknown bucket until relationship evidence is supplied. An empty list is useful only when the source actually establishes that empty list for the stated scope and date.
The two known relationships are T1 to A1 and T3 to A2. T2 has a known empty list. T4’s relationships are unknown. Thus the page can report two known relationships across four terms, but it cannot establish the total number of relationships that a complete catalog would contain.
The summary counts remain scoped to all four terms when you filter the table. For example, choosing Unknown relationships leaves only T4 visible while the full-snapshot summary still includes T2 and T3. Read those labels before comparing a filtered row count with a category count; they answer different questions.
T2 needs review of whether the approved term is intended to describe any asset in this scope. Ask for its actual usage or mapping evidence. An approved label does not justify automatically attaching it to a convenient dataset.
T3 needs review of the existing A2 association. Ask a confirmed steward to clarify current use and any approved replacement reference. Expired status does not authorize deletion of the term or removal of its historical link.
T4 first needs the omitted relationship evidence, alongside its missing definition work. Do not close the relationship question by creating an empty array in a cleaned export. The repaired field needs a source, scope and date.
An empty relationship list and an unknown relationship field call for different follow-up. You might ask who can confirm T2’s intended usage, whether T3’s A2 association is still needed, and where T4’s missing relationship export can be obtained. Those are discussion questions to take away from the table, not actions recorded or completed by its filters.
Copy a prompt for this example
Build one HTML dashboard for a fixed four-term glossary snapshot. Show a visible table with term ID, name, status, definition evidence, and asset relationships. Use the following data exactly.
T1 Active learner is Approved, has a supplied definition, and links to A1. T2 Completed module is Approved, has a supplied definition, and has a known empty asset list. T3 Legacy participant is Expired, has no supplied definition-status evidence, and links to A2. T4 Attendance is Draft, has an explicitly missing definition, and has unknown relationships because the export omitted that field.
Keep full-snapshot figures visible: four terms, one approved term with a known empty link list, one expired term in use, one term with unknown relationships, and two known term-to-asset relations. These are separate counts, not a combined score.
Provide All terms, Approved without links, Expired in use, and Unknown relationships buttons. Each filter changes only the visible rows and visible-term count. T2, T3, and T4 each appear alone under their corresponding filter. Reset returns all four rows.
Explain the next question for each case: T2 needs intended-use or mapping review; T3 needs stewardship review of its existing A2 use; T4 needs the omitted relationship evidence. Never convert Unknown into zero assets or a completed follow-up.
Use readable status text, restrained colors, and a table that wraps within a narrow screen. Return one HTML file with inline styles and filtering logic.
Bring T4’s ID and the actual source export to the steward who can resolve its relationship gap. Preview the prepared HTML dashboard in NOS if useful for that discussion. Keep the unknown label until evidence supports a linked or genuinely empty state.