This t-shirt quotation template calculates a front-only subtotal and the added cost of a back print from the size quantities you enter. The fictional QT01 example starts at $205 for 20 shirts with a front imprint, or $270 with both locations. Change the large quantity to nine and those subtotals become $223 and $292. The original 20-shirt comparison stays visible while you work through the revision.
Count the garments before changing the price
Start QT01 with S = 5, M = 8 and L = 7. Enter 20 as the requested total. The size sum and request agree, so the next question is what gets printed on those 20 garments.
For your own quote, identify the garment SKU and color before carrying these quantities into the shop's order record. Ask the supplier to confirm availability for each size. If another size needs a different garment rate, give it a separate priced line in the maintained quote; the example uses one garment rate across all three sizes.
Now change L to 9 without changing S or M. The worksheet shows 22 shirts against the request for 20. Ask whether the customer wants two extra shirts or a different distribution totaling 20. Do not subtract shirts from another size on the customer's behalf. Until they answer, use the 22-shirt figures as a proposed alternative.
Charge setup once for each declared location
QT01 uses illustrative rates, not market prices: $6 per blank shirt, $3 per front print and $25 for one front setup. Its front-only calculation is:
| Cost | Calculation | Amount |
|---|---|---|
| Blank shirts | 20 × $6 | $120 |
| Front printing | 20 × $3 | $60 |
| Front setup | 1 × $25 | $25 |
| Front-only subtotal | $120 + $60 + $25 | $205 |
The optional back print costs $2 per shirt plus a separate $25 setup. On 20 shirts, that adds $40 + $25 = $65, bringing both locations to $270. Adding the back keeps the front charges in place.
At 22 shirts, front-only becomes 22 × ($6 + $3) + $25 = $223. The back adds 22 × $2 + $25 = $69, giving $292 for both locations. Setup stays once per location in this example; the three size rows do not create three setup charges. Replace that basis if your shop quotes setup differently.
Give each imprint its own artwork reference
ART01 is the example's mock design reference for a proposed one-color front print. The back option uses the same reference with a separate placement. Neither has an artwork approval. A shared design name alone does not tell the printer where or how large to print it.
Record the actual revision, print dimensions, placement and ink requirements for each location. Ask the shop to confirm those details with the customer. Printavo's imprint and pricing documentation similarly groups imprint details and mockups with the garments being priced. QT01 borrows that organizational idea, with its own sample rates and setup basis.
Keep tax, shipping or pickup costs, production date and commercial terms marked to confirm until you have the relevant amounts and decisions. The worksheet's known subtotal excludes those costs. It is an HTML comparison, not an accepted order or a replacement for your business's quote file. Changes last only while this page is open.
Copy this prompt to make your quote worksheet
Create a US-English t-shirt quotation worksheet as one self-contained HTML file, with all styling and calculation logic included. Use a clean print-shop job-ticket design, readable 16px or larger text, labeled inputs, keyboard-accessible buttons, and a stacked layout that fits a 360px screen without horizontal scrolling. No remote fonts, libraries, or images.
Use fictional quote QT01. Requested quantity: 20 shirts. Size quantities: S5, M8, L7. Illustrative rates: blank shirt $6, front print $3 per shirt, front setup $25 once. Optional back print: $2 per shirt and $25 setup once. Setups are per declared location, not per size. Preserve the original fixed 20-shirt comparison: $205 front-only, $65 back addition, $270 both locations.
Let readers change requested quantity, each size quantity and each supplied rate. Calculate from the size sum. Show garment cost, front print cost, front setup, back addition, front-only subtotal and selected subtotal. Include a real button to add or remove the back. Recalculate on input. At S5/M8/L9, show 22 against the request for 20, $223 front-only, $69 back addition and $292 with both locations. Keep this alternative conditional until the quantity is reconciled.
Show ART01 as a mock reference for a proposed one-color imprint at each location; keep artwork approvals blank. Leave garment SKU/color, actual artwork revision, dimensions, ink requirements, availability, tax, fulfillment and order terms to confirm. Do not invent missing details. Include an unsent clarification based on current quantities and option, plus a reset button. Reject missing, negative or fractional quantities and invalid rates without leaving stale totals. State that changes are temporary and that the page neither sends nor accepts an order.
Resolve the revised run
Use the worksheet's unsent clarification to ask for the exact size distribution and front/back choice. Once those are settled, transfer the confirmed scope, actual artwork references and full charges into your maintained quote. A matching quantity is the start of review, not artwork approval.
When the organizer needs to compare the 20-shirt proposal with the revised run, you can view a prepared HTML comparison in NOS. Keep the official quote and approval record in your usual business system, and use the comparison to settle which sizes and print locations belong in the next revision.